EIT Food Amendment 2026 How to Request Budget Change- 2nd Recording-

Why It Matters

Properly executed budget change requests keep grant funding on track and avoid costly approval bottlenecks, safeguarding project timelines for EIT Food participants.

Key Takeaways

• Only one budget change request per organization allowed.
• Requests start in Salesforce, approved sequentially by monitor, finance, head.
• Changes must adjust line items and maintain correct reimbursement rate.
• Rejected requests restart workflow; modify original, don’t create new.
• Approval notifications sent to finance contacts for final sign‑off.

Summary

The video walks EIT Food participants through the 2026 budget‑change request procedure in Salesforce, outlining each approval stage from the activity leader to the head of grants.

Only one request per organization is permitted and it can combine cost‑category reallocations and transfers between participants. The workflow requires sequential approval by the project monitor, the finance contact, and finally the head of grants, with any rejection sending the request back to the activity leader.

Using a live example with participants ‘Anna Pizza’ and ‘Test Company’, the presenter shows how to edit line‑items—decreasing personnel costs by €2 k, shifting €5 k to another category, and adjusting the reimbursement rate from 85 % to 97 %—and how approval notifications appear for finance contacts.

Accurate budget changes prevent funding mismatches, streamline grant administration, and ensure that reimbursement rates remain compliant, reducing the risk of delays or rejected submissions for EIT Food grantees.

Original Description

This is the recording to explain how an Activity Leader can request a budget change, how is the workflow and what are the important tips about budget changes