Eli Rubel

Manual Tracking Misses Long‑Term Guarantees, Costs Commissions

Manual guarantee tracking means you remember to check the 30-day placements about 60 percent of the time. The 60-day placements about 40 percent of the time. The 90-day placements about 20 percent of the time. Which is why you’ve paid out thousands in commissions this year on placements that didn’t survive. The longer the guarantee period, the easier it is to forget. A 30-day placement is still fresh in your mind. You’re somewhat likely to remember to check in at day 25. A 60-day placement is starting to fade. You might remember. You might not. A 90-day placement is completely off your radar unless something goes wrong. You set calendar reminders with good intentions. But calendar reminders only work if you’re actually looking at your calendar on that specific day and have time to follow up. If the reminder pops up during a sales call or while you’re putting out a different fire, you dismiss it and tell yourself you’ll handle it later. Later turns into never. The placement hits day 92. Your automated commission cycle pays out the recruiter on day 100 because you don’t have a systematic hold. The candidate quits on day 105. The client notifies you on day 110. You’re now trying to claw back money that you shouldn’t have paid out in the first place. This doesn’t happen on every guarantee. But it happens enough to create real leakage. And that leakage is pure loss.